Payroll done right. Books that write themselves.
A cloud business system for Kenyan companies from 5 to 700+ staff. Start with payroll, switch on sales, purchasing, stock, a till and full accounting when you need them.
Payroll
The Kenyan statutory engine, with controls that stop mistakes before payday.
- PAYE, SHIF, NSSF tiers, Housing Levy and NITA, with reliefs and exemptions
- Car and housing benefits, loans with fringe benefit tax, Sacco, HELB, pensions
- Maker–checker approval, simulation before finalising, one-third rule checks
- Payslips emailed in bulk, P9A, statutory returns, bank and M-Pesa files
- Casual workers paid weekly or monthly, taxed correctly on the month
HR & People
Everything about your people, from first day to leave balance.
- Employee records, departments, documents, assets and disciplinary records
- Leave with carry-forward and leave sales, expense claims, approvals
- Attendance: timesheets, GPS mobile clock-in, ZKTeco biometric devices
- Employee self-service portal, plus Performance, Training and Recruitment add-ons
Sales & Invoicing
Quote, invoice and get paid, then know exactly who owes you.
- Quotes, approved special prices, tax invoices and recurring invoices
- Receipts by M-Pesa, bank, cash or cheque, matched automatically
- Credit and debit notes, refunds, bad-debt write-offs, credit limits
- Customer statements, “Who Owes Me” ageing, VAT summary, eTIMS queue
Purchasing
Order, receive and pay suppliers without surprises.
- Purchase orders, goods received and three-way matching
- AI invoice reading: photograph a bill and it fills itself in
- Payment runs from approval to bank file, withholding tax and VAT
- Supplier statements and “Who I Owe” ageing
Stock
Know what you hold, where it is and when it expires.
- Stock by location, transfers, reservations and counts
- Batches, lots and expiry tracking for pharmacy, agrovet and dairy
- Valuation, stock ageing, landed costs and reorder suggestions
Point of Sale
A counter till that keeps stock and books current as you sell.
- Fast counter selling for shops
- Shifts and cash-ups with variance tracking
- Every sale posts to stock and the ledger instantly
Accounting
Complete books, a Kenyan tax desk and a forecast that sees ahead.
- Chart of accounts, ledger, trial balance, P&L, balance sheet, cash flow
- Bank statement import and reconciliation, fixed assets and depreciation
- VAT, withholding, turnover tax and corporation tax instalments
- 90-day cash forecast that shows the lowest point before it happens
Made for Kenya, not adapted to it.
Built for Kenyan rules
SHIF, Housing Levy, NSSF tiers, NITA, KRA withholding and VAT, M-Pesa everywhere, Kenyan public holidays.
One ledger for everything
Payroll, sales, purchases, stock and bank land in the same books automatically.
Mistakes blocked, not discovered
Pay controls, duplicate-invoice checks, second-person approvals and a full audit trail.
Several companies, one login
Switch between registered companies in a click. Tanzania payroll supported too.
Grow at your own pace
Start with payroll and switch modules on only when the business needs them.
Everyone sees their part
Roles for Admin, HR, Finance and stock counters keep each person focused.
What’s new
September 2026Casual workers
Daily-wage staff paid correctly, with deductions on the month.
90-day cash forecast
See a shortfall weeks before payday.
AI invoice reading
Photograph a supplier invoice, get a filled-in bill.
Credit & debit notes
Refunds on sales and purchases, even after payment.
Statements in bulk
Customer and supplier statements on screen, PDF or email.
Smart payroll explanations
The simulator says in plain words why pay changed.
Cleaner navigation
Small groups and quick hover menus in every area.
Login announcements
News and flyers shown right on the sign-in screen.
Pay only for what you use.
Pick a plan that fits today and add modules as you grow. Talk to us for pricing.
Get pricing →Questions, answered.
Which Kenyan statutory deductions does ERPsyncd calculate?
ERPsyncd calculates PAYE, SHIF, NSSF Tier I and Tier II, the Affordable Housing Levy and NITA, applying reliefs and exemptions. It also handles car and housing benefits, staff loans with fringe benefit tax, Sacco, HELB and pension deductions.
Can ERPsyncd pay salaries through M-Pesa?
Yes. Every payroll run produces M-Pesa and bank payment files, so salaries can go to employees’ phones or bank accounts. Payslips are emailed in bulk and P9A forms and statutory returns are generated for you.
How does ERPsyncd stop payroll mistakes?
Payroll goes through maker–checker approval, so a second person signs off before it is final. You can simulate a run before finalising it, the system checks the one-third rule on deductions, and every change is kept in an audit trail.
Can ERPsyncd pay casual workers?
Yes. Daily-wage and casual staff can be paid weekly or monthly, and their deductions are calculated correctly across the month.
Do I have to buy every module?
No. Most companies start with payroll and switch on HR, sales, purchasing, stock, point of sale or accounting later. Plans range from payroll only to full group and compliance setups, with add-ons such as biometrics and AI invoice reading.
Can I run payroll for more than one company?
Yes. You can switch between registered companies in one login, and Tanzania payroll is supported as well as Kenya.
See it with your own numbers. Fifteen minutes.
We’ll walk through payroll, your books or your school’s term, using data that looks like yours.
Book a demo →